A callsheet (also written 'call sheet') is the daily production document handed to cast and crew before a shoot. It lists the call time, location, schedule, cast with agency contacts, key crew, weather, sunrise/sunset, nearest hospital and medic, and any safety notes. On Australian TVC, film and stills shoots it is the single source of truth for the day.

Is this a free callsheet template?

Better than a template — it is a free callsheet generator. A static template (Word, Excel or PDF) gets you a blank page; the Callsheet generator fills weather from BoM, holiday flags from each state's public holiday calendar, sunrise/sunset for the location, and warns you when the wrap-to-call gap breaks the MEAA TVC 2024 ten-hour turnaround. There is nothing to download. Build it in your browser, share by link, export to PDF if you need one.

Does it work for film and stills, or only TVC?

It works for TVC, narrative film and stills. The schema mirrors the AFC standard callsheet anatomy — schedule, cast, crew, locations, contacts, weather, safety. The MEAA turnaround flag is informed by the TVC 2024 contract; for narrative film it is shown as an advisory and you can ignore it if your project sits under a different agreement.

Call sheet or callsheet — what is the correct spelling?

Both are correct. 'Call sheet' (two words) is the older convention and still common in screen production manuals and union documents. 'Callsheet' (one word) is the spelling used by most modern Australian production teams and is the spelling we use across this product.

Do performers need an account or app to view their call?

No. Each performer gets a unique magic-link to a mobile-friendly view showing their personalised call time, location, agency contact, wardrobe and any notes — plus an .ics file they can drop into their phone calendar. No login, no app install.

Can I import cast from a rate quote?

Yes. Paste a Callsheet Rates quote link (/q/...) into the composer and the performers, agency contacts and rates flow into the callsheet. The whole point of building this on top of the rate calculator is that the deal you quoted becomes the callsheet you send.

What does the MEAA turnaround flag actually check?

Clause 12 of the MEAA TVC Standard Contract 2024 requires a minimum ten-hour break between the wrap of one shoot day and the call of the next. The generator subtracts call time from the previous day's wrap and warns you if the gap is under ten hours, so the breach is caught before the sheet goes to talent agents.

Yes. The Callsheet generator is free, with no account, no paywall, no watermark and no per-callsheet limit. The wider Callsheet Rates platform stays free as well — calculators, the AI Q&A, the historic rate library and the 2025 industry rate report are all free.

Callsheet builder

New call sheet

Build the shoot day on the left and inspect the real document on the right. Preview and PDF work before you publish anything.

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0/6 essentialsPreview updates with every edit.

Start here

Build the day, then send it

Start manually, pull structure from a brief, or load a fully filled production example and replace its details.

Production title

Editable · shown at the top of every preview, share and PDF.

Shoot date

Primary callsheet contact

“Prepared by” is the person crew can call with sheet questions.

Prepared by · name

Contact phone

Shoot days

Single-day shoot. Switch to multi-day if this job spans more than one date.

Locations

0 locations

Add the shoot address first. We'll locate it and fill weather, sunrise, sunset and public-holiday details automatically.

Run of day

Key calls and the schedule everyone works from.

General callShoot callEstimated wrap

Day blocks

No blocks yet. Add hair & makeup, B/L, wrap, etc.

Conditions

Add a shoot date and address; weather and sun times fill automatically.

Sunrise—Sunset—Weather—Min/Max—Rain—Wind—Hospital—

Cast & performers0

Add names rapidly, then open any row for detailed calls and contacts.

Set a general call to apply it to new performers.

No cast yet. Type a name above, press Enter, and keep going.

Contacts

People & emergency contacts

Add production, medical, agency and client contacts with an explicit role so nobody has to guess who to call.

0 contacts

Add a contact

No contacts yet. A useful minimum is Producer, 1st AD and Set Medic.

Notes

Permits, BTS policy, IP terms — anything that needs to live with the doc.

Finished entering details?

Review the callsheet before you send it

Open the live summary, check warnings, then download or share. You can come straight back and edit anything.

Show callsheet summary